Order Fulfillment Archives - SPS Commerce Wed, 03 Dec 2025 13:15:04 +0000 en-EUR hourly 1 Revitalize your supply chain https://www.spscommerce.com/eur/blog/revitalize-your-supply-chain/ Mon, 01 Dec 2025 15:05:00 +0000 https://www.spscommerce.com/blog/revitalize-your-supply-chain/

AT A GLANCE

  • Discover how modern tools streamline supply chain processes
  • Learn how automation enhances supply collaboration and agility
  • Explore the benefits of real-time data, cost reduction and efficiency gains
  • Understand how full-service EDI and analytics drive supply chain orchestration

Consumers have more choices than ever, with countless channels to shop from and a steady flow of new products competing for attention. With so much choice and volatility, how do you stay relevant, profitable and ready for what’s next?

According to the 2025 MHI Annual Industry Report, more than half of supply chain leaders plan to increase their investments in innovation, with 60% spending over $1 million and nearly 20% investing more than $10 million to modernize their operations. The focus has shifted toward end-to-end (E2E) supply chain orchestration, bringing together technology, data and talent to create more connected, resilient and efficient networks.

The market is painting a clear picture: Staying ahead requires leveraging technology strategically—not just reacting to change, but orchestrating your entire supply chain for visibility and control.

Where to begin

A good place to start is addressing the biggest friction points in your order management process: manual data entry, disconnected systems and data delays. You may have systems in place to help with elements of your supply chain, but if those don’t communicate with each other, you’re losing valuable time switching between platforms and reconciling data manually.

These gaps in your process present opportunities for greater efficiency. But where should you concentrate your investment? Each business is unique, and it may take some close inspection to identify your biggest opportunities for growth. Keep in mind that automation and AI are only as effective as the data behind them. Clean, connected data is the foundation for accurate insights and truly scalable automation.

Here are some key focus areas for supply chain investment:

Embrace an omnichannel strategy

Today’s shoppers expect a consistent experience across every channel, whether they’re buying online, in-store or through a retail partner. Investing in omnichannel visibility ensures customers can always find what they want, where they want it.

Brands that use integrated systems to manage multiple channels build stronger relationships with both retailers and customers , leading to repeat business and faster fulfillment.

Connect and optimize your systems

Disconnected systems create blind spots. Without shared data across your platforms, you can’t see the full picture of your operations, making it harder to spot trends or respond to disruptions.

The 2025 MHI report highlights that 82% of companies are using or plan to adopt AI technologies, and 91% are using or adopting cloud computing to centralize data and enhance visibility. Centralized, secure data allows for better forecasting, faster response times and smarter business decisions.

Maintain consistent item data

Accurate, comprehensive item data gives consumers the confidence they need to make a purchase in the digital aisle. When product details are missing or inaccurate, consumers lose confidence and will likely turn elsewhere to get what they need. Accurate, up-to-date item data also helps ensure your products are launched online and in stores when your retail partners need them.

Invest the time and resources needed to do a thorough evaluation of your item data. Where is it stored? Who manages and maintains the data? What technology is being used, and could it be improved? Clean, connected data not only improves sales but also strengthens trust across your network.

Manage your inventory

Supply chain agility and inventory challenges remain top concerns for the leaders polled by MHI. Poorly managed inventory leads to lost sales, frustrated customers and damage to your brand. Staying ahead of shifting demand while preventing overstocks and stockouts is a constant challenge.

According to the report, inventory and network optimization technologies are among the top priorities for supply chain leaders, with over 90% adoption expected within five years.

You need real-time metrics and sales data to help inform your inventory decisions. If the logistics of collecting, verifying and displaying this kind of data isn’t within your wheelhouse, consider investing in a tool to help you monitor sales trends.

Real-time insights into sales, demand and replenishment allow you to balance supply with customer needs, minimizing waste and improving margins.

Streamline fulfillment

You’ll also want to consider your fulfillment and warehousing processes as you evaluate potential investments. How complicated are your shipping and warehousing operations? Are orders accurate and on-time?

Complex fulfillment processes can slow growth and increase costs. The MHI report found that the adoption of automation and robotics continues to climb, with 83% of respondents planning to use or expand their use within the next five years.

Automated fulfillment and shipping solutions reduce manual errors and accelerate delivery. Some organizations are turning to micro-fulfillment centers or AI-enabled routing tools to get products closer to customers and shorten lead times.

Automation doesn’t just save money—it helps you build resilience and improve customer satisfaction.

Automate revenue recovery

Revenue recovery automation helps businesses find and fix leaks caused by inaccurate invoices, chargebacks or missed deductions. By auditing transactions and resolving errors automatically, companies protect margins and improve transparency with retail partners. The MHI Report notes that organizations investing in analytics and automation are more likely to report stronger performance and supply chain resilience, proving that small process improvements can have a big impact.

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The alternative: doing nothing

If you choose not to invest in your order management and fulfillment processes, what’s the cost?

Without a solid foundation built of efficiency and accuracy, your omnichannel operations will suffer. You will deliver an inconsistent experience to consumers and trading partners that will lead to lower satisfaction, strained relationships and poor brand perception. Inaccurate and incomplete item data can lead consumers to look elsewhere or result in higher return rates. Missing or inaccurate sales and inventory data will lead to missed sales and loss of profit. Lengthy shipping times and underutilized warehouse space can significantly impact your bottom line.

Let’s not forget your most valuable resource: your employees. You want them to be satisfied and productive, but with manual data entry, limited insight and time-consuming processes, employees could become dissatisfied.

In a competitive market, inaction can be the most expensive choice.

Invest in expertise

As the supply chain continues to evolve, you could remain stagnant. Or, you could analyze your business and invest in ways to grow along with your partners and customers.

Chances are, you got into business because you were passionate about your product. It’s likely that you’re not an expert in every aspect of the supply chain. The good news is that you don’t have to be!

Hand the heavy lifting of automation, order management, fulfillment and sales data tracking over to industry experts like SPS Commerce. As you invest in the expertise of reliable technologies, you can focus on innovation, growth and the priorities that matter most to you.

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4 impacts from streamlining load tender response times https://www.spscommerce.com/eur/blog/4-impacts-from-streamlining-load-tender-response-times/ Thu, 05 Jun 2025 07:00:16 +0000 https://www.spscommerce.com/?p=737917 Whether you’re moving products across town or across the country, working with shippers and receivers can be a complex process. And the more sophisticated the shipper, the more detailed the process becomes. Getting these details right can demand extra time from carriers as they navigate additional documentation and requirements from their network of business partners.

Reducing the time from dock to dock is a critical part of their competitive edge, brand promise, and a major focus of company initiatives. Managing the growing complexity of shipping data is vital for carriers that want to work with top shippers, and meeting all of a shipper’s requirements can help carriers stand out as a top choice in a competitive field.

In this blog, we’ll unpack some of the far-reaching effects that load tender response times can have and how they can be improved via the introduction of EDI .

Impact 1: Improved communication

The faster and more consistent communication is between a shipper and a carrier, the more efficiently they can work together. Processes like updating a spreadsheet, keeping notes on a whiteboard or manually logging into multiple portals can significantly slow the load tender response times. That added time means some carriers could be passed over for competitors as shippers search for the fastest options. Speeding up the flow of communication between partners can impact the overall health of a carrier’s business.

The EDI 204 (Motor Carrier Load Tender) helps bridge the gap between shipper and carrier by instantly sending clear, consistent details that are essential to the proper intake for goods as they’re transported from location to location. Using the EDI 204 to accelerate load tender response times can eliminate delays from managing the flow of goods with phone calls or faxes and has the added benefit of reducing manual processes across a carrier’s entire operational footprint.

Impact 2: Centralized access

Carrier businesses are often tasked with juggling multiple portals, logins, and passwords for each shipper. As carriers grow their business, they may find that the time it takes to log into each of these systems individually can become unmanageable across a wide network of partners and affect their relationships as response time increases. If a carrier cannot reliably handle the day-to-day logistics of connecting with partner systems, they may find their growth path limited.

However, some load tender EDI solutions, like SPS for 3PLs Transportation Solution, offer the added benefit of bringing all shipper electronic communication together under a single login, cutting down on the time it takes to coalesce requests, reports, data and details from multiple sources. Centralizing access to all shipper portals at once can prove a significant time—and cost—savings for carriers taking on a greater range of trade partners.

Impact 3: Reduced costs

Labor costs are a huge consideration for carriers, and fluctuations in the availability of OTR personnel plus the rising salaries of office-based employees have transportation businesses searching for ways to reduce bottom line expenses. The added communication efficiency afforded by the adoption of load tender EDI can help businesses cut down on extra hours, but the cost savings go beyond right-sizing carrier workforces.

Load tender EDI solutions can also be integrated with TMS software and other applications to automate operations, saving even more time as processes are completed in the background rather than requiring worker time to finish. And with paperless operations, businesses can cut down on office materials and offer more options for centralized data access, trimming dollars that can add up to significant savings over time.

Impact 4: Added visibility

Carriers that want to deliver an outstanding customer experience pay close attention to the expectations they set with their shippers, but without accurate visibility into transportation and receipt times, carrier companies can misjudge essential timeframes and sacrifice longstanding relationships. Carriers seeking to grow their business by trading with top retailers and suppliers need to be able to communicate in real time and deliver key information to partners when it matters most.

Solutions that offer real-time visibility into shipment status allow all stakeholders to check in on progress and handle any issues proactively. In turn, the added efficiency helps with the planning and scheduling of shipments, allowing carriers to maximize space, workforce and timelines—and that added efficiency is just another example of how carriers are using EDI 204 to save on costs across their entire operation.

As the supply chain grows more complex, load tender response time becomes a critical component of carrier profitability. Driving enhanced efficiency isn’t just a matter of having the right people and processes in place—but having a full-service solution that can help you deliver the requirements, the communications and the tracking that leading businesses need right now.

Want to know more about how SPS can help? See how we help 3rd party logistics companies of every variety deliver incredible customer experiences for everyone in their network.

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3 impacts to streamlined shipper onboarding https://www.spscommerce.com/eur/blog/3-impacts-to-streamlined-shipper-onboarding/ Mon, 02 Jun 2025 07:00:05 +0000 https://www.spscommerce.com/?p=737926 Supply chain carriers are no longer just behind-the-scenes operators—they’re central players in shaping a brand’s reputation. Whether they’re delivering raw materials or finished products, carriers operate at critical points of the customer experience. And in a landscape where expectations are higher than ever, carriers are making their customer experience a strategic priority.

Faster response times, more training for reps and new customer support channels like chatbots are a few ways carrier businesses have chosen to handle the challenge. Unfortunately, these methods can merely act as a bandage for underlying operational bottlenecks that compromise customer trust. Addressing common inefficiencies at the junctures where shippers interact with carriers can help streamline collaboration and elevate the customer experience beyond the call center.

Here, we’ll unpack how supply chain carriers can improve customer relationships by paying closer attention to operational friction points that can cost them time and money.

#1: Accelerated shipper onboarding

For carriers, speed and agility are core expectations of the business, and they apply to everything from operations to bringing on new customers and partners. Still, many carriers rely on manual, outdated processes that slow down the shipper onboarding process, frustrate clients and hurt the bottom line.

Onboarding is one of the first interactions shippers and carriers have in a working partnership, and a smooth experience sets the tone, builds trust and reduces churn. Plus, a seamless, rapid shipper onboarding process shortens the sales cycle and boosts customer acquisition; carriers that offer faster onboarding stand out. If a shipper has to choose between a carrier that takes months to onboard and one that takes weeks, the decision is easy.

Solutions that automate onboarding can reduce manual data entry, errors and delays — all of which eat up time and devalue the customer experience. Streamlined onboarding makes customers feel prioritized while freeing up internal teams to focus on service delivery rather than administrative firefighting. As carriers evaluate options, they should look to implement fast, repeatable, tech-enabled processes that ensure they can scale partnerships and respond to new opportunities without breaking their workflow.

#2: Consolidated customer portals

Shipper portals give carriers access to new shipment information, documents, invoices, support and more. But as carriers grow, they may find themselves using a variety of disconnected portals across services, regions or business units. That fragmentation can lead to customer experience challenges that hurt both shippers and carriers.

A single, unified portal is easier to maintain and means carriers don’t have to juggle multiple logins, interfaces or support channels. It’s easier for internal and external teams to use and provides a consistent experience, regardless of whether team members are tracking a container or paying invoices. Plus, with a single point of connection, there’s less need for redundant infrastructure and additional support staff, saving the business more money.

As they move forward, carriers should consider adopting a platform that allows them to consolidate access while also enhancing visibility and simplifying operational workflow. Combining efficient data management with other industry-forward benefits like streamlined communication and simplified load acceptance can help carrier businesses further centralize their operations for even greater gains.

#3: Revamped communication

Every shipper has unique needs, data formats, SLAs and integration preferences. While flexibility is valuable, a tangle of shipping requirements can bog down operations and increase costs. On the flip side, ineffectively managing changing requirements can lead to the breakdown of the customer relationship as a whole.

But the pressure of handling the constant demand for information on shipments can’t be ignored. As carriers grow, the manual workarounds and one-off customer setups don’t scale, placing additional demand on internal teams and introducing room for errors. Streamlining how carrier businesses handle the unique requirements of each shipper makes it easier for them to serve more customers without proportionally increasing headcount or cost.

Solutions that automate the communication of critical load data can help growing carriers stay on top of shifting customer requirements without dramatically increasing resources. This means shippers can stay informed about the goods being transported in real time while carriers simplify operational load.

Smoother shipper onboarding, single-point solutions and instant communication can help carriers create a better customer experience as they grow their business.

See how the SPS for 3PLs Transportation Solution helps carriers deliver excellence at every turn with a solution that addresses their toughest operational challenges.

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The cost of inefficiency: how siloed food supply chain data holds you back  https://www.spscommerce.com/eur/blog/cost-of-inefficiency/ Tue, 27 May 2025 00:56:26 +0000 https://www.spscommerce.com/blog/cost-of-inefficiency/ The journey from farm to fork is complex, with food supply chain issues ranging from weather impacts and tariff restrictions to production facility specialization and storage and transport of perishable goods. At every step of the process, inefficiencies or poor information flows raise the risk of costly delays and hamper compliance efforts.

The challenges multiply when critical information is siloed throughout the supply chain.

Successful brands are upgrading information flow with modern technology solutions to streamline operations, maximize efficiency and support scalable growth and compliance.

Why are information silos problematic for supply chains?

When information is restricted between supplier partners or departments, it creates significant pain points, including:

  • Operational inefficiencies: Manual processes (like decentralized order management across different channels that require manual data entry or system integrations not tailored to your unique needs) are both time-consuming and prone to errors. Outdated practices make it difficult for suppliers to scale or adapt quickly to changes in consumer demand.
  • Poor data flow: Limited visibility into inventory levels, product movement and demand forecasts blocks proactive decision-making. When there’s not a timely flow of data across systems, suppliers struggle to make informed choices about production and distribution.
  • Costly delays: Shipping errors, inventory shortages and communication breakdowns can result in delays that impact product quality, food freshness and customer satisfaction. This can not only lead to lost revenue, but damage brand reputation.
  • Compliance challenges: Delays in meeting trading partner requirements – or adapting to changes – can sacrifice revenue and damage relationships. In addition, swift recall compliance requires end-to-end visibility into your supply chain.
  • Financial impact: Siloed supply chains lose you money. Outdated practices, wasted resources and missed opportunities increase operational costs and reduce profitability.

How can technology improve supply chain efficiency?

Modern technology solutions support a seamless, efficient supply chain. Upgrades offer key benefits, including:

  • Process automation: An automated solution like SPS Commerce Fulfillment streamlines order processing, reduces human errors, supports business growth and improves customer satisfaction. It also enhances efficiency via seamless integration with your ERP and can be customized to fit your unique business needs.
  • Improved collaboration: Product data solutions like SPS Assortment can help you keep up with trading partner requirements and update your information without tracking and executing changes by hand.  You’re able to provide the product details trading partners and consumers expect without the hassle of manual processes.
  • Enhanced data flow: When you centralize your data, you can scale processes to work with bigger amounts of data between more users and enable more types of analysis. Timely, accurate data also leads to better forecasting, inventory management and decision-making.

Why traceability is important for food supply chains

While the FSMA 204 compliance deadline may be delayed until 2028, traceability is always top of mind in the food industry. It’s essential for regulatory compliance, food safety and quality control. Technology solutions enable traceability with:

What’s the right supply chain technology for your business?

While your future success may rely on incorporating new technology, it’s crucial to choose the right technology that adds value to your business. Factors to consider include:

  • Scalability: Does the solution grow with your business?  A future-proof supply chain requires technology designed to scale and meet your needs as you grow and evolve.
  • Ease of integration: Can the technology easily integrate with your existing systems? Simplify the update process with solutions that seamlessly connect with your current technology, such as ERP, accounting or inventory systems, and who provide expert assistance to help with the implementation.
  • ROI: Will your investment result in improved efficiency and reduced costs? Successful brands have found that automation tools deliver measurable savings and performance improvements.

Why it’s crucial to move from data silos to connected partners

The costs of siloed supply chains escalate as brands grow. When profit margins are already slim, it’s critical for food and beverage suppliers to rise to the challenge of updating the flow of information with more efficient technology.

Today’s system automation solutions can streamline operations, reduce costs and simplify regulatory compliance, allowing you to build a more modern, collaborative supply chain network.

SPS Commerce is ready to be your partner in building efficient processes for a more agile and transparent supply chain. Connect with our team of experts for the people, processes and technology you need to begin your transformation.

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Staying agile in the face of tariffs https://www.spscommerce.com/eur/blog/staying-agile-facing-tariffs/ Tue, 15 Apr 2025 09:00:51 +0000 https://www.spscommerce.com/blog/staying-agile-facing-tariffs/

Over the past year, searches for “strategic sourcing” have increased by 367%.

All signs point to the fact that retailers, suppliers and 3PLs need to adjust their existing processes toward stronger tariff mitigation strategies and better supply chain resilience practices.

The 2025 tariff landscape isn’t just another supply chain disruption—it’s fundamentally reshaping trade economics. SPS Commerce customers have voiced many concerns, from being unable to absorb 25% price hikes to suddenly shouldering an extra $500,000 a week in additional costs.

This tension has prompted caution from major retailers such as Target, Best Buy, Costco and Dick’s Sporting Goods over the potential impact of tariffs on profitability and consumer sentiment. These forward-thinking companies (and others like them) are using this challenge to build supply chain resilience that will create lasting competitive advantages.

While tariffs are unfortunately out of everyone’s control, one thing is clear: agility, accessibility and preparedness are essential for continued growth amidst the complex navigation of higher costs.

Impacts on the supply chain

No matter your company’s role in the supply chain, the shockwaves of newly implemented tariffs are felt.

For retailers, especially those in the electronics, apparel and footwear spaces, the impact is felt most by supplier-imposed tariff costs. Major retailers are expecting to “react in real-time” as the effect of tariffs changes throughout the coming months.

Smaller or niche retailers with limited procurement power and narrower profit margins could be hit especially hard if tariffs persist or expand. These businesses often can’t diversify their supply chains quickly enough or absorb cost shocks, so ongoing trade volatility places them at a structural disadvantage compared to large-scale competitors with global supplier networks.

Suppliers bear the initial burden of immediate financial costs as sales decline due to higher tariffs. They need to focus on strengthening demand forecasting with access to the data and insights that keep them in sync with customers’ needs as they evolve.

When it comes to transportation and storage, 3PLs must manage more complex documents for tariff declarations, along with increased administrative complexity around unpredictable shipping schedules, partial shipments and unstable inventory patterns. Collaboration and communication are crucial to ensuring that nothing slips through the cracks.

Responses from players in the supply chain

Faced with high tariffs, companies across the supply chain have had to adapt, balancing new challenges with the need to maintain existing processes and keep business moving.

  • Price strategy adjustments: Many companies have raised prices—whether for their end customers or a retailer—to continue making a profit.
  • Quality adjustments: An easy way for a business to save money when faced with higher tariffs is to cut back on item quality via cheaper materials or manufacturing processes.
  • Alternative suppliers: Higher tariffs on a previously imported product? Some businesses have switched to distributors that are more local to avoid paying more, even at the cost of item quality.
  • Narrower profit margin: More a result than a strategy, companies navigating high tariffs may see their profit margin become narrower than they are used to.
  • Tariff engineering: Could classifying your product in a new category help avoid higher costs on certain items? Many companies have attempted to take this route. For example, if the shoe you are selling is more than 50% covered in felt, you can classify it as a slipper, lowering the cost by 7.5%.

Year-over-year search history indicates a collective need for better solutions.
Source: SEM Rush via SPS Commerce

Where SPS Commerce comes in

At SPS Commerce, our goal is to equip our customers with the tools to foster better supply chain partnerships. Here’s what our solutions focus on improving for each supply chain vertical:

Retail

  • Offering accessible, efficient systems that help you shift sourcing quickly
  • Aggregating insights into granular data that help predict prices and sales, even in uncertain times
  • Promoting stronger supplier collaboration to keep effective pathways of communication open

Supplier

  • Simplifying diversification and nearshoring processes
  • Improving communication with upstream and downstream trading partners for better collaboration and more transparency
  • Clarifying regulatory needs as requirements rapidly change

3PL 

  • Preparing for surges in demand due to the changing tariff landscape
  • Creating an efficient new customer onboarding processes to keep shipments running smoothly
  • Providing stronger sales data insights for trading partners

Where do I go next?

Agility is the name of the game.

As many businesses across the supply chain face significant financial pressures from tariff impacts, strategic adaptation becomes essential.

For global businesses that are struggling to stay ahead of disruptions and uncertainty due to tariff legislation, the most important thing to prioritize is supply chain agility. Remaining flexible during unpredictable times means having a solution that can scale with your business, uses the latest and greatest technology and is there to make your day-to-day run more smoothly.

Having a team of well-connected experts in your corner (like SPS!) gives you the option to move with the pace of demand, rather than try to scramble and make up for it after the fact. With the right team behind you, tariffs can feel less overwhelming—and ultimately be less disruptive.

At SPS Commerce, our automated data sharing ensures that everyone is on the same page, even when things change minute by minute. And we provide actionable data and insights that improve performance for both you and your trading partners, so you’re better prepared to move through whatever comes next with more confidence.

Learn more

To stay up to date with supply chain insights, tips and tricks, sign up for our Chain Reaction newsletter.

Plus—listen to “The on-the-ground reality of tariffs” with Tracey Ortiz, Director, Product Management at SPS Commerce.

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How to build an agile supply chain in a fast-moving industry  https://www.spscommerce.com/eur/blog/fashion-and-apparel-agility/ Tue, 25 Mar 2025 03:41:18 +0000 https://www.spscommerce.com/blog/fashion-and-apparel-agility/ It’s crucial to keep up with shifting trends in the world of fashion and apparel, but that’s just one of the challenges of building an agile, responsive supply chain in a fast-moving industry.

Fashion suppliers are dealing with the complexity of global supply chains, rapidly evolving regulations, economic uncertainty and consumer shifts in behavior and preferences.

Building supply chain resilience requires tackling these challenges to mitigate disruptions, reduce costs and improve customer satisfaction.

Challenges to building a resilient fashion supply chain

Suppliers in the fashion industry need strategies to deal with several key challenges.

Global supply chain complexity: Many fashion and apparel manufacturers’ supply chains are global—where materials might be sourced from one country, manufactured in another and distributed worldwide. By its nature, a global supply chain adds layers of complexity and vulnerability to disruptions, including:

  • Geography-specific issues – Natural disasters can impact the availability and costs of key materials, while environmental concerns may affect how goods are sourced.
  • Geopolitical tensions or events – Issues in one region can have world-wide effects, from disruptions in key trade routes to global pandemics.
  • Transportation issues – Port congestion, accidents or labor disputes can result in shipping delays, putting brands in danger of missing critical sales seasons.

Regulatory compliance: Global brands may need to follow both US laws and EU regulations that protect workers and consumers and ensure environmental sustainability.

  • Industry regulations – Suppliers need to keep up with and meet ever-changing standards—from product safety, to labeling, environmental and import/export regulations.
  • ESG – Retail trading partners may have required standards for company practices that impact the environment, society and corporate governance (ESG).

Economic uncertainty: Suppliers are being pressured to adapt their operations to the economic downturn realities of reduced demand and price sensitivity. After years of high inflation and fluctuating exchange rates, the threat of proposed tariffs and how to handle their impact is a particularly tricky issue to navigate.

  • Likely tariffs – Because countries like China are a major source for textiles, fabrics and clothing, and Mexico and Canada may provide raw materials like cotton and leather, proposed tariffs could hike productions costs for many brands.
  • Antiquated supply chains – Suppliers need to look at not just the immediate cost impact of tariffs, but how they can restructure inefficient supply chains to be more agile and able to pivot quickly when costs rise.
  • Sourcing challenges – For sustainable fashion brands and retailers with higher ethical standards, switching to new suppliers that meet strict standards can take time and effort.

Shifting consumer demands: Suppliers need to adapt to changing consumer behaviors to continue to inspire and meet demand.

  • Omnichannel availability – Post-pandemic, consumers continue to prefer online shopping as a sales channel, expecting both e-commerce and brick and mortar options for both sales and returns.
  • Demand for sustainability – Consumers increasingly demand transparency and ethical behavior from brands, including wanting to know clothing sources, requiring sustainability and a reassessment of fast fashion practices and the resulting waste.

Digital transformation obstacles: A critical roadblock to improved supply chain agility is difficulty managing and analyzing data. Suppliers need actionable data, but often struggle with:

  • Siloed or disparate systems with unclear data
  • Difficulty gaining insight into retailers’ sales and inventory data
  • Demand forecasting accuracy

Best practices to build a better supply chain

Solutions for building a more agile and responsive supply chain in the fashion and apparel industry focus on technology adoption and integration, sourcing strategies and strategic collaborations.

Technology integration: Modern supply chains rely on the integration of technology into not only order-to-cash processes, but data analytics for demand forecasting and future planning. Ideally, all seamlessly integrated into your existing ERP, WMS, TMS and eCommerce tech stack.

  • Process automation – Update manual processes for routine tasks such as order processing and inventory management with an automated fulfillment solution to ensure faster response times to changing conditions, reduced disruptions and improved supply chain resilience.
  • Data analytics – Gain access to more complete and accurate supply chain data to enable more informed decision-making, efficient inventory management and accurate demand forecasting for a more transparent and responsible supply chain.
  • Demand forecastingPredictive analytics and data-driven tools can better align production schedules and inventory with consumer demand, mitigating risks of stockouts or overstocks, forecasting trends and potential disruptions.

Sourcing strategies: To build a resilient supply chain, suppliers need to think about how they can navigate risks to maintain agility when necessary.

  • Localize sustainability – For sustainable fashion brands, work with local suppliers to reduce your reliance on global shipping and minimize environmental impact.
  • Supplier diversification – Diversify suppliers and manufacturing locations to reduce dependency on a single region and mitigate the impact of regional disruptions while balancing the strengths of various sourcing regions.
  • Nearshoring Strategies – Reshore production and source materials domestically if it cuts costs and the supply chain risks of the import tariffs.  Regionalizing production also reduces transportation times and costs while addressing sustainability goals.

Strategic partnerships and collaborations: Establishing strong, collaborative relationships is an essential strategy for successful management in times of disruption.

  • Stronger collaboration – Close collaboration with suppliers ensures a seamless flow of information, enabling rapid adjustments in production schedules. When you prioritize building long-term partnerships, suppliers are more likely to offer flexibility in times of crisis, whether by providing alternative materials or adjusting production timelines. SPS solutions enable suppliers to stay up to date on trading partner requirements with real-time communication about order and ship updates, while analytics strengthens partnerships by providing data-driven recommendations.
  • Collaborative initiatives – Opportunities to collaborate across the industry are available in various forms, such as sustainability alliances to share best practices, advocacy and standards, and communication platforms such as the Conscious Fashion Collective.
  • Collaboration tools – If your trading partners require you to share emissions data or you’re looking for insights to improve your sustainability performance, the partnership between Optera and SPS Commerce helps you demonstrate your commitment to sustainability.

Successful navigation of challenging times

While it’s never been more challenging to build a resilient supply chain in the fashion and apparel industry, you can take proactive steps to address issues and mitigate risks.

SPS Commerce is ready to be your partner in building a more robust and adaptable supply chain, with our team of experts offering the people, processes and technology to streamline your processes to future-proof your supply chain and not only survive rough times, but maximize your success.

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The Impact of EDI and E-Invoicing on the Daily Life of a Sales Director https://www.spscommerce.com/eur/blog/the-impact-of-edi-and-e-invoicing-on-the-daily-life-of-a-sales-director/ Mon, 17 Feb 2025 10:50:21 +0000 https://www.spscommerce.com/?p=730034 In the dynamic world of sales, the roles and responsibilities of a Sales Director have evolved significantly with the advent of technology. Electronic Data Interchange (EDI) and e-invoicing are two critical innovations that are reshaping the daily operations of sales departments.

This blog explores how these technologies impact the daily life of a Sales Director, highlighting the benefits and challenges they bring.

Streamlining Order Processing

EDI and e-invoicing have revolutionized the way orders are processed. For a Sales Director, this means faster and more accurate order fulfillment. EDI enables the seamless exchange of documents such as purchase orders, invoices, and shipping notices between trading partners.

This automation reduces manual data entry, minimizes errors, and accelerates the order-to-cash cycle. As a result, Sales Directors can ensure that their teams process orders more efficiently, leading to improved customer satisfaction.

Enhancing Data Accuracy and Visibility

Accurate and real-time data is crucial for a Sales Director to make informed decisions. EDI and e-invoicing provide enhanced data accuracy by eliminating manual entry errors and ensuring that all documents are standardized.

This improved accuracy leads to better visibility into sales operations, inventory levels, and customer orders. Sales Directors can access real-time data to monitor performance, identify trends, and make strategic decisions that drive business growth. Plus, it’s easy to integrate an analytics tool into the process for real-time data analysis.

Improving Customer Relationships

Timely and accurate invoicing is essential for maintaining strong customer relationships. E-invoicing streamlines the invoicing process by ensuring that invoices are generated and delivered promptly. This reduces payment delays and disputes, leading to improved cash flow and customer satisfaction. For Sales Directors, this means fewer customer complaints and a stronger focus on building long-term relationships and loyalty.

Ensuring Compliance with Regulations

Sales Directors must navigate a complex landscape of regulatory requirements, especially when operating in multiple regions. EDI and e-invoicing solutions are designed to ensure compliance with various regulations, including tax laws and e-invoicing mandates. These solutions automate compliance checks, reducing the risk of non-compliance and associated penalties.

Sales Directors can have peace of mind knowing that their invoicing processes are in line with legal requirements. This will reassure the customer and provide a better outlook for the future, encouraging the renewal of commercial agreements.

Reducing Operational Costs

By automating repetitive tasks and reducing the need for manual intervention, EDI and e-invoicing help lower operational costs. These technologies reduce the need for paper-based processes, minimize errors, and decrease the time spent on administrative tasks.

For Sales Directors, this translates to cost savings that can be reinvested in strategic initiatives, such as expanding sales teams or enhancing marketing efforts.

How SPS Commerce Can Help

At SPS Commerce, we understand the challenges faced by Sales Directors and offer comprehensive EDI and e-invoicing solutions designed to streamline their operations.

Our solutions ensure data accuracy, enhance visibility, improve customer relationships, and ensure compliance with global regulations. By partnering with SPS Commerce, Sales Directors can confidently navigate the complexities of modern sales operations and drive business success.

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What challenges will CIOs face in 2025? https://www.spscommerce.com/eur/blog/what-challenges-will-cios-face-in-2025/ Mon, 10 Feb 2025 14:53:55 +0000 https://www.spscommerce.com/?p=729918 Today’s CIO and COO roles are more critical and complex than ever. As organizations strive to improve the efficiency and compliance of their supply chains, new obstacles are emerging, particularly with the implementation of new e-invoicing regulations. This blog explores the key challenges facing CIOs and COOs today and how e-invoicing is redefining their responsibilities.

Navigating the complexity of e-invoicing regulations

CIOs must ensure that their organizations comply with a myriad of e-invoicing regulations that vary widely by region. Mainly, these regulations require invoices to be submitted to tax authorities in a timely and accurate manner. The challenge is to integrate these requirements into existing systems and processes without disrupting the supply chain.

The advent of ViDA (VAT in the digital age) will help standardize VAT across the European Union, but it will not be implemented until 2030. For this reason, we advise companies to set up systems that are as close as possible to the legal requirements and that work with the Peppol network. In fact, this type of decentralized model will be the European standard, and the network is also used internationally for the exchange of electronic invoices.

Improving Supply Chain Efficiency

Improving supply chain efficiency is one of the key responsibilities of CIOs and operations managers. This includes streamlining processes, reducing cycle times, and ensuring that orders are fulfilled on time. Electronic invoicing can streamline these processes by reducing paperwork and manual processing and minimizing errors, but it also requires robust systems and extensive employee training.

To improve efficiency, it’s best to choose an agile system that allows multiple technologies to be integrated into an existing system, as we explain below.

Managing Technology Integration

The integration of new technologies, including e-invoicing systems, is a major challenge for CIOs. They must ensure that these new technologies integrate seamlessly with existing ERP and accounting systems. This requires careful planning, investment, and coordination between different departments to ensure optimal operation and minimal disruption.

Choosing a solution provider that already has many solid partnerships with different ERPs will help you make the right choice. Seamless integration that requires no effort from your teams will ensure a quick and efficient implementation.

Ensure data security and compliance

With e-invoicing, data security and compliance have become paramount. CIOs and operations managers must implement stringent security measures to protect sensitive financial data. E-invoicing systems must comply with data privacy regulations in addition to all traditional legal requirements, adding another layer of responsibility to their functions.

They must also adapt to an ever-changing environment. They must keep pace with industry trends, technological advances and regulatory changes. E-invoicing is just one aspect of this dynamic landscape that requires constant attention and adaptation to ensure compliance and efficiency.

How SPS Commerce Can Help

At SPS Commerce, we understand the challenges faced by CIOs and COOs. We offer solutions designed to streamline their operations. Our comprehensive e-invoicing solutions ensure compliance with international regulations, improve supply chain efficiency and enhance data security.

By partnering with SPS Commerce, organizations can confidently navigate the complexities of modern supply chain management and e-invoicing.

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Challenges for the Supply Chain Manager in 2025 https://www.spscommerce.com/eur/blog/challenges-for-the-supply-chain-manager-in-2025/ Thu, 23 Jan 2025 15:00:43 +0000 https://www.spscommerce.com/?p=729132 In an ever-changing business landscape, the role of the supply chain manager has never been more crucial or more challenging. As supply chains become more complex and global, new obstacles continue to emerge. One of the most significant recent developments is the introduction of new e-invoicing regulations. Here, we examine the key challenges facing supply chain managers today, and the impact of e-invoicing adoption.

Managing Supply Chain Complexity

As companies expand globally, supply chains become increasingly complex. Managing multiple suppliers, manufacturers and distributors in different geographical areas also contributes to the complexity. This means speaking their language, in every sense of the word: their mother tongue as well as their technological language.
Electronic invoicing adds another layer to this difficulty: each country has its own laws governing commercial transactions. All of this requires a comprehensive approach, both from a legal and technological perspective, with strong change management.

Mitigating Risks and Disruptions

Supply chain disruptions can be caused by a variety of factors, the most significant of which are natural disasters, geopolitical tensions and pandemics.
Supply chain managers need to develop resilience strategies to mitigate these risks. E-invoicing can play a key role in providing real-time data and improved visibility, enabling faster decision-making in the event of a crisis.

Leveraging Technology for Optimized Management

The adoption of cutting-edge technologies such as artificial intelligence, the Internet of Things and blockchain is transforming supply chain management. Electronic invoicing is one of the technological innovations in this transformation, offering greater accuracy, reduced fraud and improved financial control.
However, integrating these technologies requires investment and, as mentioned above, significant change management.

How can we Guarantee Efficient Order Fulfillment?

Supply chain managers are under constant pressure to improve order fulfillment efficiency. In particular, they need to reduce lead times for all players, maintain optimal stock levels and, of course, ensure on-time delivery to customers.
Digitalizing the supply chain helps maintain this efficiency over the long term. Visibility of all orders, stocks and even deliveries enables economies of scale and better risk management.

What About e-Invoicing in the Supply Chain?

You also need to know how to navigate the regulations governing e-invoicing. With the arrival of new regulations in this area, supply chain managers need to ensure compliance in several jurisdictions. The challenge is to integrate these e-invoicing systems without disrupting supply chain operations.
Beyond legal compliance, e-invoicing integration further streamlines processes by reducing paperwork and minimizing errors. However, it also requires robust IT systems and staff training to get the most out of it.

How can SPS Commerce help you?

At SPS Commerce, we understand these challenges and offer solutions designed to streamline your supply chain operations. Our comprehensive e-invoicing solutions ensure compliance with international regulations, improve execution efficiency and provide global supply chain visibility. By working with SPS Commerce, supply chain managers can benefit from effective solutions to these challenges.

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4 supplier collaboration strategies that boost retail brand loyalty https://www.spscommerce.com/eur/blog/4-supplier-collaboration-strategies-boost-loyalty/ Thu, 31 Oct 2024 20:21:26 +0000 https://www.spscommerce.com/blog/4-supplier-collaboration-strategies/ Brand loyalty isn’t what it used to be. Customer expectations are increasing by 30% annually, according to brand researchers. Loyalty hinges on creating emotional connections that bridge the gap between customer expectations and experience. Through these emotional connections, top-performing retailers consistently outpace their competition.

So, how can retailers meet rising consumer demands? One effective approach is to create greater alignment with suppliers. We’ve identified four strategies to boost brand loyalty through supplier partnerships.

1. Align customer experience across channels

Today’s customers demand consistent experiences whether they shop online, in-store or through a combination of channels. Industry studies indicate that 73% of consumers purchase items online that they previously only bought in-store, blurring the line between digital and physical retail.

Achieving omnichannel consistency requires retailers and suppliers to work in tandem. By synchronizing product availability across channels, unifying product data and optimizing fulfillment, retailers and suppliers can deliver the frictionless experience customers crave.

2. Predict and prevent stockouts

Nothing frustrates customers more than encountering empty shelves or “out of stock” notifications. According to McKinsey, 70 to 80% of consumers will switch brands or retailers if they encounter stockouts. These inventory gaps often stem from phantom inventory (when systems show products as available, but they’re missing), order mismanagement (errors in processing or fulfilling orders) or delayed shipments to stores or consumers.

Retailers can prevent shortages by partnering with suppliers to share updates on orders and shipments. This collaboration should focus on:

  • Enhancing visibility into shipments to distribution centers, stores and customers.
  • Establishing clear delivery timelines and performance metrics.
  • Joint forecasting to ensure adequate stock levels.
  • Developing contingency plans for potential delays or supply chain disruptions.

3. Foster transparency and accountability

Open communication and transparency form the cornerstone of successful retailer-supplier partnerships. By sharing accurate, real-time data on inventory levels, lead times and order fulfillment, both parties can preempt misunderstandings and mitigate costly delays.

Clear accountability measures, such as performance scorecards, empower retailers and suppliers to track progress collaboratively, leading to faster issue resolution and improved performance. When retailers and suppliers operate with openness and mutual trust, they create a more resilient supply chain that strengthens brand loyalty.

Retailers need tools that provide a clear view of what’s happening across the supply chain. These solutions foster better alignment both internally and with suppliers. With enhanced visibility, retailers can:

  • Anticipate problems before they occur.
  • Minimize disruptions.
  • Maximize operational efficiency.
  • Optimize costs.
  • Enhance customer experience.

4. Meet customers’ sustainability demands

Modern consumers vote with their wallets. Nearly 6 in 10 consumers are willing to change their purchasing habits to reduce their environmental impact, according to the National Retail Federation.

Major retailers are taking note. For example, Walmart’s Project Gigaton initiative aims to reduce or avoid one billion metric tons of greenhouse gases from the global value chain by 2030.

Retailers who partner with sustainability-focused suppliers and transparently share these practices build trust with increasingly conscious consumers. This requires retailers and suppliers to share detailed sustainability data, such as carbon emissions and materials sourcing. By collecting and validating supplier information, retailers can substantiate their sustainability claims and enhance credibility with environmentally conscious consumers.

Build lasting brand loyalty

Loyal customers are the heart of any thriving retail business. They’re repeat buyers, bigger spenders and brand advocates. When you invest in stronger supplier relationships, you’re also investing in customer loyalty. It’s a powerful way to build lasting customer connections.

Ready to transform supplier relationships into a brand loyalty advantage? Explore solutions on our website or get personalized insights from our team.

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