Croatia is scaling up its digital fiscalization with Fiscaliztion 2.0, a major reform that mandates real-time e-invoicing and e-reporting for B2B transactions. Starting January 1, 2026, all VAT-registered businesses will be required to exchange electronic invoices and report them in real-time to the Croatian Tax Authority. This represents a significant step toward a fully digitized, data-driven VAT system, comparable to Continuous Transaction Controls (CTC) models already implemented in countries such as Italy, France, and Poland.

For companies operating in or with Croatia, this means that invoice processes, systems, and partners must be ready for fully structured, real-time compliant e-invoicing.

Real-time Compliance Under Fiscalization 2.0

The new legislation introduces a clearance-based e-invoicing model, where invoices are fist validated by the tax authority before being delivered to recipients. Starting in 2026, companies will be required to:

• Send and receive structured e-invoices (XML, EN 16931) for B2B transactions
• Report all invoice data in real time to the Tax Authority
• Report received payments monthly, by the 20th
• Use certified providers supporting AD4, Peppol or EDI

This new law replaces the previous Cash Fiscalization Law and significantly expands its scope, including:

• B2B: mandatory e-invoicing and real-time reporting
• B2C: All receipts must be reported electronically, regardless of payment method
• M2G: already mandatory since 2019 via the national eRačun platform

A Connected e-invoicing ecosystem: Peppol, AMS & National Clearance

To ensure interoperability, Croatia is implementing a decentralized model that works with certified service providers and a national AMS (Addressing & Metadata Service). What this means for companies:

• Every organization must register preferred formats, protocols, and identifiers in the AMS directory
• Invoice senders automatically retrieve recipient information via the AMS
• The tax authority validates invoice data before delivery to the recipient

Companies already using Peppol or EDI can onboard much faster under this new Croatian model.

Implementation timeline for Croatia’s e-invoicing mandate

From September 1, 2025 – Test Phase

A test environment will be available for companies, ERP vendors, and e-invoicing providers to test workflows, fiscal digital signatures, real-time reporting, and AMS registration.

January 1, 2026 – Mandatory e-invoicing for VAT-registered entities. 

All VAT-registered businesses must issue and receive e-invoices for domestic transactions. The obligation to receive invoices also applies to:

• Businesses
• Sole proprietors and freelancers
• State administration
• Local government units
• Budgetary and extrabudetary entities

B2C transactions are also included under the fiscalization fules from this date.

January 1, 2027 – Full adoption

By this date, all governmental and non-VAT-registered budgetary entities must also be able to issue e-invoices.

Why this matters for global supply chains

As European countries move forward real-time digital tax compliance, paper documents, manual checks, and error-prone processes are becoming obsolete. For supply chains, suppliers, and logistics partners, this shift offers:

• More consistent invoice data
• Improved traceability across the supply chain
• Faster payments and fewer disputes
• Full visibility for auditors and tax authorities
• Better intigration between systems and partners

Companies that adopt a robust international e-invoicing solution early can reduce risks and operational burden.

How SPS Commerce supports compliance in Croatia and beyond

With thousands of global trading partners, a proven cloud performance, and strong connectivity to national and international e-invoicing networks, SPS Commerce provides everything businesses need to smoothly transition to Croatian compliance.

SPS supports:

• Peppol, AS4, and EDI connectivity
• Integrated e-invoicing workflows for AR and AP
• Automatic validation and real-time tax reporting
• ERP system integration
• Scalable partner onboarding

With an international compliance architecture already active in multiple CTC countries, businesses are better positioned for a smooth digital transformation.

Conclusion

Croatia’s 2026 e-invoicing mandate represents a major step towards greater transparency, stronger compliance, and a fully digital tax chain. Companies that start preparing now – through integration, provider selection, and process alignment – will be well-positioned when the mandate takes effect. With modern, globally connected e-invoicing architecture, SPS Commerce helps organizations not only stay compliant but also operate smarter, faster, and more efficiently across the entire supply chain. Don’t hesitate to contact us to see where we can help.

After some delays, the Peppol e-invoicing system is being put in place in Belgium for all transactions, including B2B, in January 2026. Let’s zoom on the Belgian e-invoicing regulations.

Overview

As of 2022, the Flemish government has reached their e-invoicing goals. This means that government entities are required to utilize e-invoicing under the European Directive 2014/55/EU. Since 2017, the Flemish government has required e-invoices from all of its suppliers.

On January 31, 2025, an agreement was reached on the formation of a new Belgian federal government. The coalition agreement includes significant tax policy changes aimed at promoting entrepreneurship and competitiveness. A key VAT measure in the agreement is the introduction of near real-time reporting, which is scheduled to begin in 2028. This initiative, designed to combat VAT fraud, will complement the mandatory e-invoicing requirement that will come into effect on January 1, 2026.

If you do not have the appropriate software yet, the Belgian tax authorities have shared a list of potential software solutions that can help you. There are various types of software available: software that can only send e-invoices, software that can send and receive e-invoices, and software that can also immediately process the e-invoices in your accounting system. List of compliant software applications is available on this website.

B2G E-Invoicing

Business-to-government e-invoicing is mandatory since March 1, 2024, except for contracts under the threshold of 3,000 euros (subject to exception). All public authorities must be able to receive e-invoices and select public authority suppliers are required to send their invoices in the specified electronic format (PEPPOL BIS).

End-to-End E-Procurement

Vlaanderen, the official gateway for the Flemish government, indicated that the Flemish government’s approach is a commitment to fully digital processing of public procurement and related processes: end-to-end e-procurement. Since 2015, the Flemish government has ruled that all businesses must be able to receive e-invoices.

The Introduction of B2B E-Invoicing in Belgium

Finance Minister Vincent Van Peteghem has reached an agreement in the Council of Ministers on the mandatory introduction of digital invoicing (e-invoicing) between businesses starting from January 1, 2026. While this requirement already applies to invoices provided to the government, Minister Van Peteghem ensures that as of January 1, 2026, structured electronic invoices will also become the standard for transactions between taxable companies.

In a word, Belgian VAT-registered businesses will be required to exchange structured e-invoices directly between their systems through a regulated standard. Belgium chose the European EN 16931 standard, as for B2G e-invoices, and relies on the Peppol network to achieve this transition.

To go further

In July 2024, the Belgian Federal Public Service Finance has published new guidelines for the transition to B2B e-invoicing. According to it, the obligation for structured electronic invoicing will almost always apply to transactions between two Belgian companies subject to VAT.

There is no obligation to send structured electronic invoices for:

• Bankrupt VAT taxpayers
• Companies only carrying out transactions exempted by Article 44 of the VAT Code
• VAT payers not established in Belgium without a permanent establishment
• Flat-rate VAT payers (Article 56 of the VAT Code, extinct by January 1, 2028 at the latest)

There is no obligation to be able to receive structured electronic invoices for:

• Companies carrying out only transactions exempted by Article 44 of the VAT Code
• There is no obligation to send or receive structured electronic invoices if the transaction is exempted by Article 44 of the VAT Code.

The government has opted to utilize the European PEPPOL network for this new development. When a company joins this network, it automatically connects with all other participants in this network. This network is already in use in many other EU member states.

Conclusion

2026 will be a year of e-invoicing implementation in Europe, Belgium is no exception, as we have to prepare for the next big step of 2030 with ViDA.

To make sure you remain compliant with all international regulations, you have to chose a provider that can support you across all countries. SPS Commerce offers comprehensive solutions to help you stay ahead of all regulatory changes. Contact us today to know more about our e-invoicing offerings.

In light of the upcoming e-invoicing reform, we’d like to give you an overview of the French e-invoicing system. Read this blog to find out why e-invoicing has become a hot topic in France, and how it will help fight tax fraud and streamline transaction processes.

Final Calendar of the Law

The vote on the reform has been punctuated by numerous postponements, and we’ll be updating this blog regularly to keep you informed of the latest developments.

E-invoicing reform is not a new topic in France, where e-invoicing between businesses and governments (B2G) will be mandatory by 2020. Now, the French government has called for a standardized e-invoicing system for all transactions (B2B, B2C), both sales and purchases.

On July 28, 2023, the French government issued a press release announcing a further delay in the implementation of e-invoicing, without giving further details. It was only later that the new timetable was unveiled with the amendment of October 17, 2023, with the key dates of September 2026 and September 2027 for a staggered rollout to businesses according to their size. This timetable was approved with the new Finance Law in December 2023 and will not change.

A final thunderclap in the fall of 2024 with the announcement of the withdrawal of the PPF (the Administration’s Platform) implies a reorganization of the Y-scheme as well as the role of the PA (previously PDP), but does not go back to the staggered timetable voted in 2023. This reorganization requires companies to choose a platform to comply with the new regulations by September 2026. We detail the points of the Reform and its obligations below.

Here is how the Reform will work with the removal of the Public Portal.

What are the next steps?

• 2025: Delivery of directory and launch of pilot for in-depth testing. The PAs have received temporary registrations and some are already connected to the state administration
• September 1st, 2026: Issuing of e-invoices for large companies – Reception of e-invoices mandatory for everyone
• September 1st, 2027: Issuing of e-invoices for SMBs and small companies in September

Wondering where your business fits in?

The government has put various tools in place to help you understand the system better. You can fill out a quick questionnaire on the impots.gouv.fr website. And for a general overview, here are the official categories:

– SMEs are defined as a workforce of fewer than 5,000 people and annual sales of less than €1.5 billion or a balance sheet of less than €2 billion.

– Small businesses are defined as a workforce of fewer than 250 people and annual sales of less than €50 million or a balance sheet of less than €43 million.

The deadlines are rapidly approaching, and it’s never too early to start to prepare, even if your company falls into the small business category, as you will need to be able to receive electronic invoices as of September 1, 2026. 

We’re continuing to take part in the various discussions to help you make the transition to electronic invoicing, stay tuned for the latest news on e-invoicing in France and get ready for 2026!

Introduction

Among postponements and deliberations, this long-term work initiated by the government involves many actors, including service providers like SPS Commerce. Interoperability across different e-invoicing platforms has been a high-priority focus of the group.  A Peppol authority, taken over by the French government, has been set up to facilitate this exchange.

With this new initiative, the government is aiming to combat VAT fraud and make transaction processes more efficient.

Context

The European Union and the European Commission want to simplify and facilitate business-to-business (B2B) relations. The extension of the electronic invoicing requirements for domestic transactions between VAT taxpayer companies, as well as non-domestic B2B transactions, have given rise to e-invoicing. In 2022, there had been 4 million French businesses subject to VAT, 96% of which will be small businesses.

There are 4 main objectives to this mandate:

• Limited VAT fraud
• Limited constraints between companies (thanks to real-time transactions between suppliers and customers)
• Transparency to government authorities
• Use of new technologies

What to expect

Businesses will have to send electronic invoices for their business-to-business transactions – this is known as “e-invoicing”. The second part, known as “e-reporting”, concerns invoicing data that do not fall within the scope of e-invoicing, but which remain transactions subject to VAT.

To be compliant, companies will have to go through an approved third-party commercial partner platform, “Plateforme Agréée” (previously “Plateforme de Dematerialization Partenaire” (PDP)). Indeed, in October 2024, the government decided to withdraw its platform (the Portail Public de Facturation), giving greater weight to the platforms registered with the government – see graph above.

Plateforme Agréée (PA)

A PA is an intermediary between a supplier and a customer. PAs are the only platforms that can transmit electronic invoices directly to their recipients AND transmit the data to the authorities. They now play a central role in the Reform and must ensure that data integrity, authenticity and completeness are maintained. PAs will be registered by the administration and will also play an internal role, such as managing a directory. And yes, SPS Commerce supports both B2G and B2B e-invoicing requirements in France, we are registered under number 0010.

E-Invoicing Formats

All French e-invoicing providers will need to ensure that UBL, CII, and Factur-X (the three main French e-invoice formats) are supported. Additionally, PDF invoices can be created, but cannot be scans – if you’re at all familiar with e-invoicing, this is nothing new.

Next steps

If you are a company that is subject to VAT in France, these laws concern you. However, you have nothing to worry about if you choose to use a service provider that meets all compliancy requirements (like SPS Commerce). And, if you choose to become a customer of SPS Commerce, you can take comfort in knowing that not only are you meeting all regulations, but you can also easily digitalize all your business processes.

Questions? Feel free to reach out. We’re more than happy to help!

Context

Like other European countries, one of the main reasons that e-invoicing has been established in Poland is to prevent tax fraud, although this is only the latest of several precautions the country has already taken. As of now, Poland has already implemented monthly VAT reporting, electronic financial analysis, and an online fiscal cash register system for monitoring transactions (in the retail sector). Now, with the introduction of electronic invoicing, Poland will be one step closer to eliminating VAT tax fraud.   

B2G E-Invoicing in Poland

B2G e-invoicing is already mandatory in Poland. All public authorities must be able to receive e-invoices via the country’s national e-invoicing platform, the PEF. The PEF is used for B2G e-invoicing between private companies and government entities in public procurement. Public authority suppliers are not required to submit their invoices electronically, but many suppliers opt to do this voluntarily by choosing a service provider that serves as a PEPPOL Access Point, such as SPS Commerce.

The PEF was first introduced in 2019 and since then, all sub-central Polish public entities are required to register on this platform in order to be able to recieve e-invoices. The PEF supports the sending and receiving of e-invoices, as well as other transactional documents in a standardized XML format. The platform consists of two PEPPOL Access Points implemented by service providers.

B2B E-Invoicing in Poland

In Poland, B2B e-invoicing transactions have been allowed but voluntary since the beginning of 2022 and will only become required as of July of 2024. The EU has granted Poland provisional permission to impose mandatory B2B e-invoicing from February to April 2026.

On August 7, 2023, the President of Poland signed the Act of June 16, 2023 amending the Polish VAT Act and several other acts. This law confirms the date previously announced by the Ministry of Finance for the introduction of the new e-invoicing format. The Polish Ministry of Finance has published on April 4th, 2024 a summary of the proposed legal options for the revised Polish e-invoicing mandate “KSeF”.

Currently, KSeF is a voluntary solution – you can choose whether to issue a structured invoice in KSeF or as before (on paper or electronically, e.g. in a PDF file). As of February 1st, 2026, the following applies:  

• • From February 1, 2026, e-invoicing will be mandatory for businesses with annual sales exceeding PLN 200M (approximately 46M EUR) 
  • From April 1, 2026, the requirement will extend to smaller businesses, mandating them to use the government run e-invoicing clearing system.  
  • Entities whose monthly revenue does not exceed PLN 10.000 will be allowed to switch to e-invoicing by December 31, 2026.  

The requirement to send and receive structured e-invoices will not apply to foreign entities in Poland, nor to entities that do not have a permanent establishment but rather are registered purely for VAT purposes in Poland. These taxpayers can continue to issue invoices based on the existing rules (either electronically or in paper form), and voluntary electronic invoicing via KSeF will remain possible for them.   

Standards and technical requirements 

Poland uses the standard format (EN 16931) and PEPPOL BIS Billing 3.0. Given that invoices are compliant with EN16931 and PEPPOL BIS Billing 3.0, all registered Polish public entities should be able to receive electronic invoices from other PEPPOL-connected entities.  

Taxpayers need an ERP system that combines their financial records with the KSeF portal through the PEPPOL-certified API to process and exchange e-invoices in Poland.  

Conclusion

Poland is moving towards full digitalization of invoicing. While participation in KSeF remains voluntary until early 2026, businesses should not delay preparation. The system will become mandatory in phases starting February 2026, with full coverage by April 2026.  

Companies operating in Poland should ensure their accounting systems, internal workflows, and compliance processes are ready to connect with KSeF ahead of time to avoid disruptions once the mandate takes effect.  

1. Data-Driven Insights for Better Decision Making

SPS Commerce provides advanced analytics tools that transform raw data into actionable insights. This helps companies into their decision making processes as they can dive into different sorts of data. Here are a few examples:

• Discover demand patterns: Analyze transactional data from trading partners to identify seasonal spikes for specific products.
• Regional trends: Tailor strategies based on location-specific buying behavior, such as increased demand for fall apparel in colder regions.
• Predictive capabilities: Use historical data to forecast future seasonal trends and make smarter inventory and marketing decisions.

2. Omni-Channel Visibility

With the rise of eCommerce and hybrid shopping behaviors, it’s crucial to understand consumer activity across different channels. A clear visibility on your supply chain is the key to success. Here is how SPS Commerce can help:

• Unified data view: SPS Commerce integrates data from online marketplaces, brick-and-mortar stores, and wholesale channels.
• Channel performance: Pinpoint where seasonal purchases are happening to refine your campaign strategies.

3. Collaborative Data Sharing to Stay Ahead

SPS Commerce fosters collaboration by connecting retailers, suppliers, and distributors through its retail network. This collaboration is a win-win situation where organizations are a step ahead of competition. How can this be achieved:

• Real-time insights: Share and access seasonal buying data directly from trading partners to more accurately forecast demand.
• Supply chain alignment: Coordinate production schedules and inventory levels to efficiently meet seasonal demand.

4. Inventory Management for Seasonal Peaks

Seasonal buying trends often cause unpredictable demand spikes. We can’t stress enough the importance of stock visibility, and if you want to go deeper on the topic, we already wrote blog posts about inventory management. Here are two example on how SPS Commerce helps businesses stay prepared.

• Automated replenishment: Ensure you never run out of popular seasonal products, such as Halloween costumes or holiday decorations.
• Turnover analysis: Track how well seasonal products perform to make data-driven decisions for future inventory planning.

5. Impactful Seasonal Promotions

Seasonal campaigns can make or break your Q4 revenue goals. SPS Commerce’s data-driven insights ensure your promotions are successful.

• Product popularity: Identify top-performing products during the fall season and concentrate your promotional efforts on them.
• Campaign tracking: Analyze the impact of seasonal promotions to refine your strategy during peak buying periods.

6. Enhanced Forecasting for Future Trends

Accurate forecasting is crucial for preparing for seasonal demands. SPS Commerce uses predictive analytics, combining all available insights, to help businesses stay ahead.

• Early trend identification: Discover emerging consumer preferences, like trending Halloween costumes or fall-flavored beverages.
• Demand forecasting: Use October buying data to optimize inventory for the holiday rush.

7. Retail Network Connectivity

SPS Commerce’s vast network of retailers and suppliers provides valuable insights into seasonal buying patterns. It is our biggest strength and is undeniably a competitive advantage.

• Benchmarking: Compare your seasonal performance against industry standards to identify growth opportunities.
• Collaborative planning: Work with trading partners to align strategies for seasonal peaks.

8. Real-Time Reporting and Alerts

Staying agile during seasonal peaks is critical. SPS Commerce provides real-time data to support quick and informed decision-making.

• Demand spikes: Receive alerts for sudden changes in seasonal demand to avoid stockouts or overstocking.
• Campaign performance: Monitor the success of your seasonal strategies in real time and adjust as needed.

9. Seamless Integration with Existing Systems

SPS Commerce integrates with ERP, POS, and eCommerce platforms, allowing businesses to easily track seasonal trends without overhauling their systems. Your organization can benefit from all insights, without even changing habits or systems, allowing:

• Streamlined workflows: Consolidate seasonal data analysis into your existing processes.
• Enhanced usability: Make seasonal insights more accessible across teams for better collaboration.

10. Strategic Partner Collaboration

Finally, SPS Commerce fosters collaboration between trading partners to align seasonal strategies effectively.

• Coordinate promotions: Work with suppliers and retailers to optimize seasonal campaigns and inventory planning.
• Share insights: Leverage data from the SPS Commerce network to gain a competitive edge.

Conclusion

Seasonal buying trends present businesses with incredible opportunities for businesses to connect with their customers, boost sales, and refine their strategies. SPS Commerce provides the tools, insights, and partnerships needed to analyze trends effectively and succeed during key shopping periods.

Whether it’s predicting demand for Halloween costumes or preparing for the holiday shopping surge, SPS Commerce empowers businesses to make smarter, data-driven decisions. Are you ready to unlock the power of seasonal buying trends? Let SPS Commerce be your trusted partner.

Understanding digitalization in supply chains 

Digitalization in supply chains goes beyond implementing flashy technologies; it’s about creating an ecosystem where information flows freely, and processes are optimized. At its core, digitalization is the transformation of supply chain operations by leveraging technology to integrate data, automate tasks, and enhance connectivity among stakeholders. 

Supply chain ecosystem often includes managing complex networks of suppliers, distributors, retailers, and customers. In this environment, digitalization provides the tools to streamline workflows, improve decision-making, and enhance customer satisfaction. 

Let’s break down the key pillars of digitalization in supply chains:

Data integration: The foundation of a supply chain

A supply chain is only as strong as the data that supports it. Data integration involves connecting disparate systems, platforms, and stakeholders to create a unified view of operations. With the right integration tools, supply chain managers can access real-time data on inventory levels, supplier performance, transportation schedles, and customer demand. 

Why it matters: 

• Improved Visibility: Integrated data provides end-to-end visibility, empowering managers to identify bottlenecks and inefficiencies quickly. 

• Enhanced Decision-Making: A centralized data system enables accurate forecasting and informed decisions based on real-time insights. 

• Collaboration: Integration bridges the gap between departments and partners, fostering better communication and coordination. 

Example in action: Imagine a retailer using integrated data systems to monitor supplier inventory levels and automatically adjust order quantities based on customer demand trends. This level of synchronization ensures that shelves are stocked without overloading warehouses.

 Reducing manual efforts with automation

Automation is one of the most tangible benefits of supply chain digitalization. Replacing repetitive manual tasks with automated workflows not only saves time but also minimizes errors and frees up human resources for strategic activities. 

Why it matters: 

• Efficiency gains: Automated processes streamline operations, from order processing to inventory management. 

• Cost savings: Reducing manual intervention lowers operational costs while increasing productivity. 

• Scalability: Automated systems can handle increased workloads without compromising accuracy or speed. 

Example in action: A distribution center equipped with automated pick-and-pack systems can process thousands of orders per day with minimal human intervention, ensuring faster delivery times and reduced labor costs.

Building a collaborative ecosystem with connectivity

Digitalization is fundamentally about connectivity—connecting systems, people, and processes to create a seamless supply chain network. Connectivity ensures that all stakeholders, from suppliers to customers, are on the same page, leading to improved collaboration and transparency. 

Why it matters: 

• Real-time updates: Connected systems provide instant updates on shipment status, inventory levels, and production schedules. 

• Customer satisfaction: Enhanced connectivity allows for faster response times and better communication with customers. 

• Resilience: Connected networks are better equipped to adapt to disruptions, ensuring continuity in the face of challenges. 

Example in action: A supply chain manager utilizing IoT-enabled tracking devices can monitor the exact location and condition of shipments in transit, making adjustments as needed to avoid delays or damage. 

 Why digitalization is crucial for supply chains 

In the rapidly evolving world of supply chain management, staying competitive requires more than adopting AI or robotics. Digitalization offers a holistic approach to transforming operations by focusing on the integration of data, automation of processes, and connectivity among stakeholders. It enables supply chains to: 

• Respond faster to market changes. 

• Reduce costs while maintaining high service levels. 

• Foster collaboration across the supply chain ecosystem. 

Taking action: How to begin digitalizing your supply chain 

1. Assess your current systems: Identify areas where data silos, manual processes, or connectivity gaps exist. 

1. Invest in scalable solutions: Choose technologies that grow with your business, such as cloud-based platforms and IoT devices. 

1. Train your team: Equip your workforce with the skills to leverage digital tools effectively. 

1. Collaborate with partners: Work with suppliers, distributors, and technology providers to create a unified digital ecosystem.
   

The future of digitalized supply chains

As supply chains become increasingly global and complex, digitalization will continue to play a pivotal role in shaping the industry’s future. Supply chain managers who embrace digitalization today will be better positioned to thrive in a world where agility, efficiency, and collaboration are key to success. 

Remember, digitalization isn’t just about adopting AI or robotics – it’s about creating smarter, more connected supply chains. By focusing on data integration, automation, and connectivity, supply chain managers can unlock the true potential of digitalization and drive their operations toward a more resilient and efficient future. 

Seamless connectivity and collaboration with trading partners

At the core of SPS Commerce lies a powerful network that connects thousands of retailers, suppliers, and logistics providers. For businesses, this means faster and easier onboarding with new partners, simplified compliance with unique requirements, and effortless expansion into new markets. In a world where collaboration is key, SPS Commerce removes the delays and frustrations that often come with managing trading relationships.

Successful supply chains depend on collaboration. SPS Commerce makes it easier for trading partners to share information, coordinate plans, and communicate effectively. This enhanced collaboration drives efficiency in areas like forecasting and inventory management while strengthening relationships across the supply chain. Businesses that collaborate better, perform better.

Automation and compliance efficiency

Manual processes like order management, invoicing, and shipping notifications are time-consuming and prone to errors. SPS Commerce automates these tasks, enabling businesses to work with greater speed and accuracy. This not only saves time and reduces labor costs but also minimizes operational disruptions. As a result, teams can focus on strategic priorities instead of repetitive administrative work.

Retail partners often have complex requirements – ranging from labeling and shipping specifications to EDI formats. SPS Commerce simplifies this process through automated compliance, ensuring that businesses meet expectations without hassle. This minimizes the risk of errors, penalties, and chargebacks while strengthening relationships and building trust with retail partners.

Real-time visibility across the supply chain

Visibility is critical to an effective supply chain. SPS Commerce provides real-time insights into order statuses, inventory levels, and shipping updates. Access to this information allows businesses to plan more effectively, forecast with greater precision, and respond quickly to market changes. The result is an agile, informed organization that stays one step ahead.

Scalable and integrated solutions for growth

As companies grow, so does the complexity of their supply chains. SPS Commerce is built to scale alongside business growth. Whether managing higher transaction volumes, adding new partners, or expanding into international markets, the platform adapts with ease.

Most organizations rely on multiple systems – such as ERP, WMS, or accounting software. SPS Commerce integrates seamlessly with these tools, ensuring data flows automatically across platforms. This reduces IT complexity, eliminates duplicate work, and creates a smooth, unified workflow across the organization. The result is a streamlined operation where technology truly works together.

Ready for the future of retail and logistics

The retail and logistics landscape is evolving rapidly, with new challenges such as omnichannel fulfillment and global logistics emerging every day. SPS Commerce helps businesses not only keep pace but lead the way. With future-ready technology and deep industry expertise, organizations can confidently adapt to new demands and seize emerging opportunities.

More than technology – a trusted partner

SPS Commerce is more than a software provider; it’s a strategic partner dedicated to simplifying supply chain operations. By combining automation, real-time visibility, scalability, and collaboration, SPS Commerce empowers businesses to operate more efficiently, grow faster, and succeed in today’s dynamic retail environment.

Ready to simplify your supply chain?

Contact SPS Commerce today to discover how we can help your business grow and thrive in the world of modern retail.

This blog provides actionable insights for suppliers looking to excel in vendor compliance and enhance their supply chain performance.

What Is Vendor Compliance?

Vendor compliance refers to the adherence of suppliers to the specific requirements and standards set by their retail partners or other entities within the supply chain. These requirements can encompass various aspects, including packaging, labeling, shipping, EDI (Electronic Data Interchange) processes, and regulatory compliance. Failure to meet these requirements can lead to penalties, strained relationships, and reduced efficiency.

Why Does Vendor Compliance Matter in Supply Chains?

Vendor compliance is critical in ensuring the smooth flow of products, data, and communication through the supply chain. Here are a few reasons how being compliant will benefits your company:

1. Cost Reduction: Non-compliance can result in fines, rework costs, and delays. Adhering to requirements eliminates these unnecessary expenses.
2. Operational Efficiency: A compliant supplier ensures seamless processes, reducing bottlenecks and improving supply chain agility.
3. Stronger Relationships: Retailers and partners value suppliers who meet their standards, fostering trust and long-term collaboration.
4. Competitive Advantage: Suppliers who excel in compliance stand out in the marketplace, attracting more business opportunities.

How to Achieve Seamless Vendor Compliance

Achieving vendor compliance may seem daunting, but with the right strategies, it can be streamlined. Here are key steps to guide suppliers:

Understand Retailer Requirements Thoroughly

Every retailer has unique compliance guidelines. Suppliers should invest time in understanding these requirements comprehensively, which may include:

• EDI Standards: Many retailers require EDI for seamless data exchange. Ensure your systems can handle purchase orders, invoices, and shipment notifications electronically.
• Packaging and Labeling Rules: Correct labeling and packaging requirements are crucial to avoid rejected shipments.
• Shipping and Delivery Timelines: Adhere to specified delivery windows to maintain trust with your partners.

Proactively ask questions, seek clarifications, and request documentation to leave no room for ambiguity.

Leverage Technology for Automation

Technology is a game-changer in vendor compliance. Implement tools that simplify and automate compliance tasks, such as:

• EDI Solutions: Invest in a robust EDI platform to exchange critical documents seamlessly and in real-time.
• Vendor Compliance Software: Use software to monitor, track, and manage compliance metrics effortlessly.
• Data Analytics Tools: Analyze supply chain data to identify patterns and optimize processes.

Automation reduces manual errors and ensures standards are consistently met.

Maintain Clear Communication Across the Supply Chain

Effective communication bridges gaps in understanding and execution. Suppliers should:

• Collaborate Closely with Retailers: Regularly touch base with partners to stay updated on changing requirements.
• Train Their Teams: Educating employees on compliance standards to ensure everyone is aligned.
• Share Documentation: Provide clear and accurate documentation to all business partners will prevent misunderstandings.

Transparency and collaboration foster better compliance outcomes.

Conduct Regular Audits

Periodic audits help identify areas of improvement and ensure continuous adherence to compliance standards. Suppliers should:

• Monitor Key Metrics: Track metrics such as order accuracy, delivery timeliness, and EDI compliance rates.
• Evaluate Processes: Analyze workflows to pinpoint inefficiencies.
• Act on Feedback: Use retailer feedback to refine best practices.

Audits keep your compliance strategy dynamic and responsive.

Partner with Compliance Experts

Sometimes, achieving vendor compliance requires external expertise. Partnering with compliance consultants or third-party providers can help you:

• Navigate Complex Requirements: Specialists can guide through intricate compliance guidelines.
• Implement Best Practices: Leverage their knowledge to optimize processes.
• Avoid Costly Mistakes: Their experience minimizes errors and penalties.

Outsourcing certain aspects of compliance can save time and resources while enhancing performance.

The Role of Vendor Compliance in Supply Chain Success

Seamless vendor compliance isn’t just a necessity; it’s a strategic advantage. Suppliers who prioritize compliance position themselves as reliable partners in the supply chain ecosystem. This, in turn, leads to better collaboration, increased efficiency, and stronger relationships with retailers.

Conclusion

Achieving seamless vendor compliance is a continuous journey that requires understanding, technology, communication, audits, and collaboration. By implementing the strategies outlined above, suppliers can not only meet retailer standards but also drive operational excellence and stand out in the competitive supply chain landscape.

Investing in vendor compliance is investing in your supply chain’s success — don’t wait to take the first step.

By focusing on vendor compliance, suppliers can unlock the full potential of their supply chains, ensuring long-term growth and success.

What is supply chain management?

Supply Chain Management refers to the oversight and coordination of all activities involved in moving products from raw materials to end users. This includes planning, purchasing, manufacturing, logistics, and distribution. At SPS Commerce, we view SCM as more than just a logistical function – it’s a strategic process that fosters collaboration between businesses and their trading partners.

The ultimate goal of SCM? Delivering value to the customer. By streamlining operations, businesses can reduce costs, improve efficiency, and create more responsive and customer-centric supply chains.

The core principles of Supply Chain Management

To build a successful supply chain, businesses need to embrace several foundational principles:

1. Managing supply and demand

An effective supply chain starts with understanding and predicting customer needs. Leveraging data and analytics is key to optimizing inventory levels, minimizing waste, and ensuring products are available when they’re needed.

For example, predictive analytics can help businesses anticipate seasonal demand fluctuations, identify trends, and make informed decisions about stock replenishment.

2. Efficiency and speed

Efficiency goes beyond cost savings. It’s about eliminating bottlenecks, reducing lead times, and ensuring products are delivered faster and more reliably.

Companies that prioritize process improvements – such as automating workflows or optimizing transportation routes – can achieve significant reductions in delivery times while keeping costs under control.

3. Cooperation and transparency

Strong relationships with trading partners are the foundation of successful supply chains. Transparent communication and collaboration enable companies to share insights, address challenges proactively, and align their goals.

Technologies like Electronic Data Interchange (EDI) facilitate seamless data sharing and reduce the risk of errors, enabling smoother transactions and stronger partnerships.

4. Flexibility and agility

In today’s fast-changing world, agility is essential. An agile supply chain allows businesses to adapt quickly to disruptions, such as natural disasters, pandemics, or shifts in consumer preferences.

By implementing adaptive strategies – such as diversifying suppliers or investing in scalable technology – companies can remain resilient in the face of uncertainty.

Trends and challenges in SCM

The world of SCM is constantly evolving, driven by technological advancements and shifting consumer expectations. Here are some key trends shaping the industry:

• Sustainability: Environmental concerns are driving businesses to adopt green initiatives, from eco-friendly packaging to carbon reduction strategies. Sustainable practices not only benefit the planet but also appeal to eco-conscious consumers.
• Risk management: Disruptions like pandemics, geopolitical tensions, and cyber threats have highlighted the importance of proactive risk management. Businesses are investing in contingency plans, diversifying suppliers, and leveraging technology to mitigate risks.
• Data-first strategies: The rise of big data and advanced analytics is transforming SCM. Companies are using data-driven insights to optimize operations, predict demands, and enhance decision-making.

The key to a successful supply chain

Supply Chain Management is more than just moving goods; it is a strategic process that drives business success in a competitive marketplace. By embracing the fundamentals of SCM – such as efficiency, transparency, and agility – and leveraging technology, companies can build resilient and customer-focused supply chains.

At SPS Commerce we specialize in helping businesses optimize their supply chains through innovative solutions and collaborative partnerships. Whether you’re looking to streamline operations, improve inventory management, or embrace sustainable practices, we’re here to help.

Ready to take your supply chain to the next step? Contact us today to learn more about how SPS Commerce can support your business goals.